Formatting Your 6 x 9 Inch Book In Microsoft Word

Posted on by maureenb

 

 

 

This is a fast and easy tutorial on formatting the layout of your 6 x 9 inch book in Microsoft Word. The instructions below will put your manuscript in the correct format for a  6 x 9 inch book and they conform to Amazon’s KDP required formatting guidelines for a 6 x 9 inch book as well. Let’s begin.

Start by creating a new document or opening your manuscript in Microsoft Word, and then:

  1.  Go to the Top Ribbon and click “Layout”, and then click on the tiny arrow in the lower right corner (Page Setup).                          

 

Microsoft Word Layout Formatting

 

2.  Once inside Page Setup, you will see a window with three tabs. Each tab requires adjustments. Match the items as they are noted in the diagrams below:

                      Margins Setup

Microsoft Word Margins Setup

 

                     Paper Size Setup

Microsoft Word Page Setup

 

                      Layout Setup

Microsoft Word Layout

 

3. Click “Ok” and be sure to save your document.

That’s it! 

Once you have configured your document using these steps, your manuscript will be formatted for a 6 x 9 inch book.  If you need further information on KDP’s guidelines, you can find them here:  KDP Guidelines

Happy writing!

I hope you enjoyed this post.  Thank you for visiting!

Maureen Bartone

Writer. Creator. Designer. Lover of coffee and words and music.

Author
Maureen Bartone

 

 

 

 

50 thoughts on “Formatting Your 6 x 9 Inch Book In Microsoft Word”

  1. Jacque says:

    Hi Maureen,
    Thanks, you were of great help. For some reason my template was stuck at single page 6×9 and I prefer the pages side by side. Following your steps in Layout I saw that my setting had slipped into continuous instead of Odd pages.
    Thanks again
    Jacque

      • Ellene Polidore says:

        Your help is appreciated. Can you help me figure out why some pages the text starts in the middle of the page?

        • maureenb says:

          Hi Brian,
          My apologies for the delayed response. To get the perfect location for your page numbers, go to “Insert” and then in the table underneath it over to your right you’ll see the words “header”, “Footer” and “Page Number”. Click on “Page Number.” You’ll get a dropdown of various options to choose from for the location you want.

        • maureenb says:

          Hi Brian, sorry I’m so late with my reply. You can find “Page Setup” underneath the word layout. Well, technically, it’s under the word “Draw.” You’ll see the words “Breaks”, “Line Numbers” and “Hyphenation” directly under the word “Layout.” Then, just under and to the right of the word “Hyphenation” you’ll see a small arrow.

    • Becky k says:

      I am incredibly grateful to have found this – so easy and simple to follow. I am rapt. Thank you so very much for taking the time out to teach others in such a quick and unfrustrating way.
      Immensely thankful.
      Becky

  2. Belinda LaCoste says:

    Hi there…. Followed your instructions for setting up a 6×9 book. Now, I see 3 pages across my screen instead of 2 and I have no idea how to change that! Can you assist please?
    Thanks
    Belinda

  4. Mary says:

    I formatted by 6 x 9 paperback book according to kdp. Their videos had me to 1 inch top and bottom margins, 0.38 inside, 0.25 outside, gutter 0″, gutter position left to “this section.” Now that I just finished, the margins don’t look wide enough on the sides. Do you know if the margins they recommended will convert once I upload it to their paperback program? Trying to understand why they recommended these side margins. Debating on whether to switch to your recommendations, which I just found. Thanks for your help!

  6. Patty says:

    Is there an update to changing your Word document to 6 x 9 (US Trade) because these directions do not currently work with the current version of MS Word. Thank You.

  8. Tony Knapp says:

    HI Maureen, I am trying to format a self-published book for KDP Amazon. It is 6×9. A couple of questions,
    Do I right justify paragraphs? I find most novels do…however, it seems to mess up some lines, making them unevenly spaced.
    Second, how do I put my title name on the header and splitting them? Is that even possible in Word?

    • Georges Dodds says:

      You need to go through the document and hyphenate words, or if you want to keep two words together, use CTRL-SHIFT-Spacebar for a non-scrolling dash use CTRL-SHIFT-DASH

  9. Schyrlet Cameron says:

    Maureen,
    I followed your directions for formatting the manuscript for the Kindle book. They were very helpful. When I preview the manuscript on the Kindle template, left-hand margins for all right-hand pages are smaller than the left-hand pages. Is the preview supposed to look this way or is something wrong with the formatting?

    Thanks for any help you can give me.
    Schyrlet

  10. Belinda LaCoste says:

    Hi there, Not sure why I keep getting the “Setting you chose for the left and right margins, column spaces or paragraph indents are too large for the page width in some sections.” Is this because I have tried to apply this to my already written manuscript? Do I need to begin from scratch and cut and paste my manuscript into the new Word Doc?

  11. M Lester says:

    Found this very helpful. I like to design my own KDP pages and needed to know proper format in WORD for 6″ x 9″. You made it easy peasy thank you so much.

    • maureenb says:

      Hi Julie, sorry for my delayed response. Try going to “Page Setup” and click on the “layout” tab. Then make sure the box that says “Different odd and even” is unchecked. Hope this helps!

  15. Kathryn Needham says:

    Thank you! I have been scouring the internet and finding all different margins and recommendations. Yours made the most sense and included the odd/even page thing. I’ve been a tech writer for years, so I know how to use Word, but I don’t know how to properly set up 6X9 books. Thanks a million!

    • maureenb says:

      Apologies for my delayed response, Stephen. My book “Tilly’s Top-Secret Trapdoor” is 367 pages at 6 x 9, so I imagine it would work for 500 pages as well. Good luck!

  18. Michael says:

    Thank you for this easy to follow information. I love to write and I love the creative side of it but the digital side of things, not so much. I may be old fashioned as I prefer a notebook and a pen to get things going. I suppose I will go kicking and screaming into the modern age.

    • maureenb says:

      Hi Sarah, sorry for my delayed response. I’m not sure what version of Word you’re using. Be sure you are going to Page Setup and clicking under the Paper tab. Use the arrows next to “width” and “height” to toggle the sizes up or down until you get 6 for width and 9 for height. Good luck!

  20. Jim Jenkins says:

    THANK YOU, THANK YOU, THANK YOU!!! I’ve been trying to figure this out (usually by letting Kindle format it for me, with varying rates of success), and here you have it all reduced to some very simple changes. Thanks so much for sharing this with the rest of us!

  21. Richard L. Anderson says:

    Thanks for your tutorial, but I’m using Mac 16.47 (Microsoft 365), and I can’t follow your instructions. I totally understand what a pain it is to have to write different instructions for different software versions , but is there any chance you could give some help with 16.47?

  23. Erik Wiegardt says:

    Hello Maureen,

    I followed the layout setup for the page, and the “section start” drop down shows odd page. I did that, but later found that my page numbers are only on odd pages. Is this derived from that action? Why wouldn’t I use continuous? O

    Thank you,

    Erik

    • maureenb says:

      Hi Erik, sorry for my delayed response. Try going to “Layout” in “Page Setup” and maybe unchecking the “different odd and even” box. Another option would be to change the “apply to” section at the bottom of this page to “this section” instead of “whole document”. The reason you need to keep the “Odd page” (at the top of this page) is because you need your new chapters to always start on the right side of our book. Putting this on “Odd Page” will accomplish that.

  24. Zea says:

    Dear Maureen,

    I am helping a friend with her book formatting and this is the first time I’m doing this. I found your page very helpful.
    Thank you.

  25. Susan Kite says:

    Beautiful! Thanks for the instructions. So far so good. Seemed to set my latest manuscript up perfectly despite the fact that I was over 45,000 words in. I sure wish I had known this about a dozen books ago!

  27. Brian Wizard says:

    I followed your instructions, and in the end, my entire MS disappeared. Once I retrieved it using the Undo button, no changes were made. What did I do wrong?
    Cheers,
    BW

    • maureenb says:

      Hi Brian, I apologize for my delayed response. If you did what I’ve done in the past, you may have accidentally highlighted the entire MS and then clicked any key. Anytime something is highlighted and then you click any key, the highlighted portion goes away. I’m so happy to hear you were able to undo this potential disaster! (fyi, a quick keystroke for “undo” is control z.)

  28. Don Caskey says:

    Thank you for this post. I used to be a Word guru, but have been away from it for a few years and am only just returning — that this to a new version of Word. You detailed info and pics were very helpful.

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